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Month-end Closing Procedure and Checklist


That way, you can automate processes, such as bank reconciliations and financial statements, and avoid days of manual work. At the time of the month end close process, an accountant or a CPA will prepare your books to start again for the next accounting cycle. The process of account closing requires gathering financial transactions, fixing errors and mistakes, mapping transactions to correct accounts, and creating financial statements. Between the myriad of daily tasks that finance professionals are responsible for, closing month-end books and managing year-end close processes can be a grueling affair.


This is problematic because when it comes to the month end close, getting it right efficiently and accurately is crucial. What it comes down to is being able to proactively monitor business performance for competitive advantage. Finally, you must officially close the period in your financial system and distribute the financial statement. Take advantage of the fact that this is a monthly process to collect feedback from the people involved in the process.

Reasons Why Your Month End Close Process Is Inefficient and How To Improve It

propeller industries better to take a last pass through the numbers than to have to clarify things after delivery. Once you’re satisfied with the reports, deliver the final documents to the executive team and board. Adra by Trintech says 94% of workers reported a high workload during the month-end close and that 87% of people worked overtime.

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Ignite staff efficiency and advance your business to more profitable growth. Streamline and automate detail-heavy reconciliations, such as bank reconciliations, credit card matching, intercompany reconciliations, and invoice-to-PO matching all in one centralized workspace. Fixed assets like equipment, technology, storage, housing, vehicles, etc., must be assessed. It is also essential to consider that these assets depreciate, and the depreciation amount gets categorized under expenses. You are unfortunately not Superman and cannot see through all your finances and management with X-ray vision.

Review fixed assets and inventory

Not to mention the and effort saved on audits and filing taxes. There is no doubt that month-end closing and reporting procedures can greatly benefit your company’s finances. Still, there is also no doubt that it can be a time-consuming and exasperating process when done manually – especially if you leave it all to the last moment. Fortunately, many of the tedious, repetitive tasks can be automated for improved efficiency and reliability. Accounting systems aren’t homogenous entities; they usually come in modules covering specific purposes such as an accounts payable and an accounts receivable department. Part of the closing process is reconciling all these components together.

  • Ideally, the month-end closing process should be fast and smooth and should take about three to four days to complete.
  • Using software to track spending automatically speeds up this process, though it’s still important to double-check your records.
  • Temporary accounts tell you how much you have made in a specific period.

In order to “close the books” and set the financial records in stone, so to speak, companies cross off the month end closing checklist. This helps the company to simplify tax filings, better understand the business’ financial health, and enables better decision-making abilities. Reconciling the income and expense accounts – The reconciliation process reconciles bank statements and petty cash holdings with transactions and payments between businesses. Your accounting team should be working in lockstep to ensure that all parts of the month end close process are done effectively and on time.

Update accounts payable

If you need to catch up, this will assist you in changing your plan. Finally, you must officially finish the period and distribute the financial statement in your financial system with the help of AP software. Insurance Count on your accounting teams to be confident and prepared to present accurate numbers. Built for mid-sized organizations, Adra automates your most important financial close tasks – so you can simplify your processes and close faster with confidence. All your data should be stored safely in the cloud or on a reliable local system and backed up regularly. Backing up your data allows you to reference previous months’ data, generate accurate financial reports, and prepare for audits and tax obligations.

time and resources

Retail Effectively manage high-volume transactions while providing valuable insight to the business. Built for large enterprises, Cadency is the transformative solution you need to take control – weaving all R2R activities into a single, seamless process. Oracle A seamless integration with Silver Level partner connectivity that unifies workflows and creates a single, centralized process.

Any delays in completing the monthly close can have downstream effects on your business’ ability to complete critical functions like budgeting and forecasting. Each item on the list is often done through a separate spreadsheet by isolated individuals specific to their departments. When done the traditional way, these tasks are invisible to the wider finance function, and it can be difficult to integrate the work with the monthly closing process as a whole.

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Once completed, carefully review these statements and make changes based upon additional data, calculation errors, or budget variances. If you operate off a financial plan, compare the results with your forecast. This can be a monotonous task to undertake every month but ignoring it can lead to problems later on. Companies that don’t close their books each month often scramble toward end of the year to find information they need for reporting.

And, your calendar can help you avoid falling behind on your books. That way, you’re not scrambling at month-end looking for documents. One way to stay organized is by using basic accounting software to track your transactions and store your reports. For some companies, the month end close process gets done “as we’ve always done it,” without a clearly documented plan or protocols. This is more likely to be the case at companies with smaller accounting teams, where the urgency for documentation hasn’t been as strong. The accounting close process also provides a comprehensive understanding of your business’ financial situation to anyone who needs it.

Understanding the Month End Close Process

Spend your time wisely, and be confident that you’re gaining knowledge straight from the source. Maximize use of sub-ledgers to record detailed activity, while posting only the summarized changes to the general ledger. He has worked in several roles to plan, develop, and execute projects for both large and small enterprises in crypto, accounting, publishing, automotive, events, government, and lifestyle industries. This way, you won’t damage your business’s credit reputation and will continue to have access to supplier credit. Businesses must be aware of their current financial status in order to make appropriate operational and investment decisions. Family Offices SoftLedger makes it easy to consolidate reporting for family offices in one system.

accounting and finance

Analyzing data is made more accessible by the software, which will enable you to collect and collate data from across all departments. Document automation enables the automatic generation and processing of electronic documents such as agreements, proposals, and even invoices through Optical Character Recognition and machine learning. It allows you to transform your documents into intelligent templates and use them to generate accurate documents and records. When you automate your documentation process, you are able to keep your documents and communications up to date with changing directives and regulations. While often considered an afterthought, accounting records should be a priority for any business.

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Have you ever wondered about the intricate details of this process? Each month your business will undergo an accounting month-end closing process to identify discrepancies, verify business account balances, and generate monthly financial statements. This blog will help you with your first-hand experience on month-end close process.

  • Many young CPAs start their accounting careers either involved in closing the books or in auditing them.
  • As a result, everyone with a specific role in the process knows what needs to be done and by when.
  • Company cards, local & overseas invoice payment, approval-based spending and accounting automation.
  • You spend less time fumbling through spreadsheets and more time processing exceptions, adjustments, and reclassifications.
  • At the end of every month, a business needs to review its accounts to ensure it has properly recorded and reconciled all of the transactions that have taken place during that specific month.

If an income statement is only reviewed annually, it is harder to identify these fluctuations, and significant amounts will have already been expended. Here are some ways to help your team cycle through the month-end close process efficiently. Closing the books at the end of a particular period is fundamental in accounting. Learn about common procedures regarding month-end and quarterly book closing in this guide. And this is where you will get into the finer details for organizing your team toward efficient collaboration as they complete the month-end close. Efficient month-end closes are the foundation for strong board reporting and insightful flux analysis.

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